Approving / Denying a Request to UAccess Systems
I received the following email indicating that I’ve been assigned an access request and need to take action.
“The UAccess Application Access Provisioning system has assigned you an access request for the following system: UAccess Employee. Please access the task from the worklist application to view details and perform actions.
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Action Links:
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What do I do now?
The request, review and approval processes occur through a single product, the UAccess Provisioning Application.
Once the Requestor submits an access request into the approval workflow, it traverses first to the Access Initiator, then to the Authorizing Agent and finally to the Security Administrator.
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Role Name
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Role Description
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Subject
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Represents the Employee needing system access.
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Requestor
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The Subject employee’s manager or authorized supervisor who will request system access on behalf of the Subject employee.
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Access Initiator
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The first approver in the process. The Access Initiator will approve or deny the request. The Access Initiator may also request additional information or delegate the request.
Access Initiators are not pre-determined within the Access Provisioning application itself. Therefore, the Requestor must know who the Access Initiator is, for their Department. Access Initiators are typically departmental Business Managers or Deans/Directors/Department Heads.
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Authorizing Agent
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The second approver in the process. Historically known as Data Steward or Authorized Signer, the Authorizing Agent will approve or deny the request. The Authorizing Agent may also request additional information or delegate the request.
Authorizing Agents are pre-determined within the Access Provisioning application. Requests are automatically routed to the appropriate Authorizing Agent based on the System and Subject Area of the request.
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Security Administrator
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The third and final approver in the process. The Security Administrator may at their discretion approve or deny a request. Security Administrator represents the individual(s) responsible for the actual setup and provisioning of the request.
Security Administrators are pre-determined within the Access Provisioning application. Approved/Authorized requests are automatically routed to the Security Administrator Group; this group provisions access for all Systems and Subject Areas.
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Approvers are notified via email when a new request is ready for their review and processing.
Select the “Worklist Application” link or view the request.
Each approver needs to be sensitive to the length of time the request is in their task list. Requests expire within 21 days. A request will be active for 21 calendar days. If due to lack of training or timely approval, the request expires, it will need to be recreated.
Review the request summary. Process the request by selecting the “Task Action” drop down menu, located in the upper left hand corner of the request summary. Approve or Deny the request using the “Task Action” options. Once you have made your selection, select “Go.”
The Access Request is automatically routed to the next step in the workflow process and removed from the “Assigned” view of the MyTask list.
In addition to simply Approving and Denying a request for access, you may also Review, Add Comments and Attachments, Ask for More Information, as well as Delegate the request to another party. View the attachment for step-by-step instructions.
Still have questions?
- Watch online training videos that outline how to submit, review and approve a request.
- Contact the 24/7 IT Support Center at 626-TECH (8324).