Phase II Initiatives
September 28, 2010 marked the one-year anniversary of the UAccess HR system implementation. Phase I concentrated on implementing workforce administration, position control, base benefits, benefits administration, employee self-service, time and labor, and payroll modules in the new UAccess HR system. The project goals were to provide more accessible, up-to-date, and reliable information for managing resources; meet internal and external reporting requirements, mitigate payroll and audit risks, and implement campus-wide electronic timekeeping.
Manager Self Service
Phase II of the HR implementation includes developing and implementing the Manager Self-Service module. The Manager Self Service implementation will occur in a series of releases beginning in mid-October 2010 and ending December 2011. Manager Self Service will introduce initiating, routing, and approving electronic documents in the following categories: compensation, employment/job, people, and position.
In preparation for the Manager Self Service implementations, the HR team is documenting business requirements, defining security roles, is building an automated approval process, and developing electronic documents. This first release of Manager Self Service will be available to business units as they complete training, which is in progress and will continue through the end of November.
| Initiative | Date of Completion |
|
Compensation Definitions / Components of Pay |
Completed - July 2010 |
| Ethnicity Categories | Completed - July 2010 |
|
FY Rollover |
Completed - July 2010 |
|
Optional Retirement Contribution (non-vested) |
Completed - July 2010 |
|
Position Lifecycles |
Completed - July 2010 |
|
Special Benefits Enrollment |
Completed - July 2010 |
| UA Cares | Completed - October 2010 |
| Benefits Open Enrollment | Completed - November 2010 |
| NetID/PIN Creation | Completed - November 2010 |
| Business Manager Toolkit | Completed - December 2010 |
| Pre-1999 Retiree Conversion | Completed - December 2010 |
| Vacation Carry Forward Balances | Completed - January 2011 |
| Multistate Tax Reporting | Completed - January 2011 |
| Promotion and Tenure Tracking | Completed - February 2011 |
| Recruitment and Offer Planning | Completed - April 2011 |
| Manager Self Service (see details below) | Phased Releases |
Manager Self Service
- compensation
- employment/job
- people
- position
- Release 0 - Mid October 2010 (Completed)
- Position Funding/Distribution Changes - allows departments to make changes in the funding allocations of positions prior to payroll transactions
- Position Funding/Distribution Changes - allows departments to make changes in the funding allocations of positions prior to payroll transactions
- Release 1 - End of January 2011 (Completed)
A tool will be available for departments to both create new position numbers and change position attributes to prepare for hiring transactions. Additionally, an electronic termination document will be developed to include business processing rules.
- Create New Position Numbers and Update Position Attributes
- Terminations
- Release 2 - Mid July 2011
The electronic documents developed in this release will range from adding titles to an employee’s existing title record to verifying an individual’s employment eligibility.- Title/Bio-Demo/FTE Changes
- Salary Increases
- Promotions and Transfers
- E-Verify and I-9s
- Release 3 - End of December 2011
The third release will include creating electronic hiring documents for new or additional jobs.- New Hires/Rehires
- Additional Jobs
- Graduate Assistant/Associate Notice of Appointment
- Summer/Winter Session
- Weekend/Executive MBA
- Supplemental Compensation
- Other Professional Services