Target Audience: Campus-wide
System or process affected: ISW, FRS, HCM, dPR’s, A/P, Check Requests
Date of change/introduction for that system or process: Final Notice – Sept. 23rd
Message:
Target Audience: Campus-wide
System or process affected: ISW, FRS, HCM, dPR’s, A/P, Check Requests
Date of change/introduction for that system or process: Final communication - Sept. 23rd
Message:
Important Dates and System Changes
Friday, Sep 23:
-Last day for dPRS. dPRs must be fully approved by 6 pm at which time screen 29H will be disabled.
-Last day for Arizona Buyways. http://mosaic.arizona.edu/fs-events/az-buyways-cut-reminder-0
-Last day for updating ISW FedEx mappings - ISW FedEx becomes read only at 5 pm. http://mosaic.arizona.edu/fs-events/isw-disposition
-Requests for PCards and changes to Reconcilers will be held until go live. New PCard applications
and transfers, as well as requests to add PCard reconcilers will not be processed during the time
period of: 9/23/11 to 10/7/11.
-Last Accounts Payable Interface (API) feed to FRS.
-Last encumbrance file from UAccess Employee (HCM) to FRS.
-Travel Expense Report and Travel Authorization updated to reflect UAccess Financials accounts.
-Check Request replaced with Employee Reimbursement Form.
-Last load of budget transactions to FRS & Analytics. Loading of budget transactions to UAccess Financials & Analytics will begin/resume on October 5. RBC budget transactions in “Submitted” status after 9/23/11 will be converted automatically to UAccess Financials account format.
Monday, Sep 26:
-UAccess Employee - Manager Self Service (MSS) Position Distribution and Position Cross Reference
"Commitment Accounting" page will be updated to include KFS account, sub-account, object, sub-object and
project fields. Users may begin updating positions with these values. Existing funding will be converted
to KFS Accounts. http://mosaic.arizona.edu/fs-events/mss-account-values-hcm-replaced-uaccess-financials-values
-UAccessEmployee (HCM) will start using KFS Accounts and will produce the first encumbrance file for loading
to UAccess Financials. Off cycle checks will be manually entered into FRS. Off-cycle ACH process will not change.
Wednesday, Sep 28 (revised to include online entry of IDB and API transactions and all paper documents):
-Last Interdepartmental Billing Unit (IDB) feeds to FRS and online entry of IDB transactions and API transactions.
-Last day to reconcile/approve Purchasing Cards in PaymentNet. PCard Transactions reconciled, but not approved
will be converted to UAccess Financials and will need to be reconciled again.
-Last day for eRFAAs and webJEs. eRFAAs and webJEs will become read only.
-Last day to submit paper documents, such as simple JEs, to FSO for processing to allow for documents to be reviewed, batched and enter and any suspended or rejected items corrected by Friday.
Thursday, Sep 29:
-Final Student Feed to FRS. Last Financial Aid Disbursement from FRS. Financial Aid will resume distribution
on the 4th when the batch processes start running in UAccess Financials.
-Last day for Paper DDF's (Gift Reports).
-Last day for eDDFs. Special handling procedures are being developed to handle cash and checks that need to be
deposited on October 3rd and 4th and will be provided in another communication.
-Last Accounts Payable Check Run.
-Last day to enter IDB and API transactions on line through FRS. FRS 09 and 19 data entry screens will be disabled.
Friday, Sep 30:
-Cash and check deposits for Friday, Sept. 30th must be delivered to the Bursar's Office no later than 4:00PM
and must be accompanied by a hard copy e-DDF form properly approved to allow for manual entry to FRS.
-Final Employee Reimbursement (ACH) file.
-Final FRS Close (Complete set of monthly and quarterly FRS reports will be available in ISW)
Saturday, Oct 1:
-FRS becomes Inquiry only until June 30, 2012
Monday and Tuesday, Oct 3 and 4:
-Special handling for Cash and Check deposits will be offered by the Bursars Office. Detailed procedures
will be provided in a future communication.
Tuesday, Oct 4:
-UAccess Financials batches will start running. HCM and Student will start sending files to KFS