Budget FAQs

Budget System FAQs
 

 

  • What is the best source for viewing current budget balances available?
The UAccess Analytics budget reports (UAccess Analytics—Employee—Position Budgeting) provide current budget balance available by budget line detail. These reports provide similar views to those previously available in PSOS screens 31 & 32.
FRS continues to provide budget balance available summarized by account and object code.
 
  • How often is data refreshed in the UAccess Analytics budget reports?
The data is refreshed nightly; however, at this time, approved Requests for Budget Changes (RBCs) are loaded two times a week (Wednesday and Friday evenings) and personal services encumbrances are updated once per week (Wednesday evenings).
  •  When are budget lines established in the budget system?
    Budget lines need to be established in each budget department from which a position will be paid and/or encumbered. A position may have budget lines in multiple budget departments, but only one budget line in each budget department. Authorized departmental personnel can add budget lines as needed or they can be requested via a budget transfer on an RBC.
To Top
  •  What are the 9,999,999.99 budget lines I see in the UAccess Analytics budget reports?
The 9,999,999.99 budget line will appear in your budget report if you have a position which has actual expenditures and/or encumbrances and the position does not have a budget line established for it in the Budget System. These lines may be the result of LDETs, timing issues (i.e., payroll expenditures post for a new position, prior to the budget line being established for the new position), or miss-match between the position’s actual object code and the object code of the budget line in the Budget System.
  • Is it possible to “clean-up” the 9,999,999.99 lines?
Yes, contact the Budget Office. With your assistance, the Budget Office can apply the fixes needed to eliminate these lines. In some cases, new budget lines may need to be established and departments may need to submit RBCs to move budget to the new budget lines.
  • In the UAccess Analytics budget reports, how are budget lines reflected for wage positions?
Wage positions will appear in the UAccess Analytics budget reports with a budget line (“Line Number”) that is the same as the position’s object code. Temporary Wages and Student Wages budget pool lines display 1300 in the “Line Number” field and the actual budget line number in the “Reference Line Number” field. The “Reference Line Number” is the budget line number that departments should use when preparing RBCs to move budget to/from Wages budget pool lines.
  • In the UAccess Analytics budget reports, how are budget lines reflected  for Operations Pools?
Operations Pools (such as Operations, Travel In, Travel Out, Capital, etc.) appear in the UAccess Analytics budget reports with a budget line (“Line Number”) that is the same as the budget pool object code. When transferring budget to/from operations budget pools, departments should indicate this “Line Number” in the line number field of the RBC. 
  • Who should I contact if I have questions regarding my budget and/or the budget reports?
Contact Jaime Wilson, Budget Office, 621-5182, jaimew@u.arizona.edu; or the Budget Office, 621-1634, fax—621-3971.