Background
In November 2007 the President’s Cabinet requested that the Chief Information Officer assess what would be required to go forward with an enterprise systems replacement strategy, assuming PeopleSoft and Kuali. During December 2007 and January 2008 a team of business and technical leaders concentrated on the PeopleSoft component, drawing heavily on the experiences of ASU and other institutions. These findings were then integrated with the previously compiled Kuali findings and incorporated with companion findings, most notably the need and opportunity for greatly improved information.
♦ Enterprise Systems Replacement Proposal - February 2008 (PDF)
♦ Enterprise Systems Replacement Proposal PPT Presentation - March 2008 (PDF)
Why? The University's technology infrastructure is out of date! In fact, some of our systems are almost 30 years old. And they can't keep pace with the continually escalating need for business intelligence, research tracking, and reliable administration of HR/payroll, finances, research and student records. (Is there really a need?)
Mosaic (ESRP) is a campus-wide IT project that entails replacing the bulk of our aging administrative systems currently in place on the University of Arizona campus.
The scope of the areas affected and the IT solutions chosen include:
♦ Financials - Kuali Financial System (KFS)
♦ Research Administration - Kuali Coeus (KC)
♦ Student Recruiting – Hobsons EMT (Enrollment Management Technology)
♦ Student Administration– PeopleSoft Campus Solutions
♦ Human Resources/Payroll - PeopleSoft Human Capital Management
♦ Budget – Budget system to augment the Kuali Financial System
The Need
Our current suite of administrative systems is technologically very old and our ability to operate and maintain these systems is at great risk. Severe limitations in system capabilities expose us to negative audit findings with substantial consequences and lack of effective integration between systems hampers us and leads to extra work, audit recommendations and inconsistent information. We are one of the few major universities that have not replaced our enterprise systems, and we are at a competitive disadvantage as a result. Finally, the quality and availability of information to operate the university and make effective decisions is both a threat and an opportunity. With the advent of recent business intelligence tools we are ironically in a great position to make a leap forward.
Timelines & Budgets
The core of the proposed implementation would occur over a three-year period with the bulk of the milestones occurring in the second year and early in the third year. The estimated incremental cost over a five-year period is $80 million, excluding contingency. The last two years reflect an estimated $9.6 million in increased annual ongoing costs.
Additional Documents
- Mosaic Project Implementation Plans - July 2008 (PDF)
- The University of Arizona Project Charter and Implementation Plan - August 2008