The University of Arizona

Mosaic Training

 

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Beginning September 28, 2009, all employees will use UAccess Employee for timesheet submission, approval and monitoring.

To ensure all employees receive the proper training for their time reporting function(s) in the new system, we've organized the curriculum by role:

1)         Time Reporters - All employees

2)         Time Approvers - Supervisors who approve employee timesheets

3)         Time Coordinators - Business Managers/Payroll Representatives who monitor time processing

Time Reporters, Time Approvers and Time Coordinators can register for live sessions and review online tutorials at: http://uits.arizona.edu/workshops.

Avoid the last minute rush and sign-up for class today. 

If you have any questions or problems registering for training, contact  the 24/7 626-TECH."

Training FAQS:

How do I find training?
Go to http://uits.arizona.edu/workshops. All of our currently offered workshops are listed on that page. Click on the name of a workshop to navigate to its description and registration page. Links to online tutorials are available on the individual workshop pages.

How do I access online training?
Click on the Launch UAccess Online Tutorials link on the individual workshop page.

How do I log in to the online tutorials?
Use your NetID and NetID password.

How do I see just the tutorials I need?
Use the My Roles link on the left side of the tutorial page to narrow the content down to just what you need.

I'm having trouble navigating the online tutorials or registering for a live workshop. Who should I call?
The 24/7 IT Support Center: 520-626-TECH (8324); http://the247.arizona.edu/

I did the online tutorials. Do I need to come to a live workshop?
It's up to you. The live workshops cover content that is also covered in the online tutorials. You can review the material both ways if you would like to, or you can just use the online resources.

I came to a live workshop. Do I need to do the online tutorials?
The live workshop actually has prerequisites that need to be done online. So, you'll always have something you need to do online. And, there's more content online than is offered in the live workshops. For instance, Employee Self Service (the new Employee Link) tutorials are only available online.

When should I register for my Time Approver and Time Coordinator workshop?
Now! We have a lot of seats open between now and when the software launches at the end of September, but there are a lot of people who need to fit into those workshops. If everyone waits until the last minute, there won't be enough seats available for everyone who wants one.

All the workshops I want are full! What should I do?
Remember that all of the UAccess Employee content is also available online. You can get what you need before the software launches.

And, if you really want to get into a live workshop, you can also "fly standby." Just like a plane, our workshops sometimes have empty seats, even though all the seats were taken in the registration system. Standby means that, even if a workshop shows as full, you can come by, tell the trainer you'd like to fly standby, and put yourself on a list to be let into the workshop. If seats are still open after the workshop start time, the trainer will fill them with folks from the standby list.

That also means that if you are registered for a workshop, and you are late, you will not be admitted. You will need to register for a different section of the workshop.

I'd like to have a workshop scheduled in my department. Can I do that?
Unfortunately, due to the large number of people who need to be trained, we can't offer workshops in every department. However, we have lots of options available for live workshops both on campus and in Sierra Vista and Phoenix. And, the online tutorials are available from anywhere

  

  

Human Resources: Training in Prep for Go Live!

The Mosaic HR team is gearing up for go live and are offering various training programs for the campus community. Live training sessions will be conducted by the UITS Workshop and Training Team for individuals who are interested in classroom instruction with online training sessions conveniently available for access via the web. Visit the training and workshops web site at http://uits.arizona.edu/workshops to see what’s new on the calendar and register for workshops!

Time Approver and Time Coordinator Workshops
Online Tutorials for Time Approvers and Time Coordinators Now Available!

All employees (Time Reporters) will need to fill out time sheets in the new system. All supervisors (Time Approvers) will need to approve time in the new system. And, business managers/payroll reps (Time Coordinators) will need to monitor time processing in the new system.

** - If you are a Time Reporter, you can attend one of the live demos scheduled in late September and/or review online tutorials.

** - If you are a Time Approver or Time Coordinator, you can attend a live, hands-on workshop and/or review our online tutorials.

Hands-on workshops for Time Approvers and Time Coordinators are open for registration .

UAccess Employee (Human Resources)

  • ? Completing Your New Timesheet: Positive Reporters (Non-Exempt Employees)
  • ? Time Approver and Time Coordinator
  • This workshop is designed to teach supervisors and business managers how to view, edit, and approve timesheets for department employees using the new UAccess Employee web application.
  • **Please note the Prerequisite for this workshop: You should complete the Time Reporter lessons online before attending this workshop. The workshop is fast paced and assumes that familiarity with the material in the Time Reporter lessons.
  • Online versions of the Time Approver and Time Coordinator content will be available by the end of next week.

UAccess Analytics (Business Intelligence) 


Online Tutorials:

  • ? UAccess Employee

  • This link contains material for all UAccess Employee tutorials. To access material relevant to your position, please use the Roles filter located on the top left screen. The My Roles filter will show topics for the following selected roles:    
         1. (Introduction and Evaluation)

    • 2. Employee Self Service (everyone needs this content)
    • 3. Time Approver (Supervisor)
    • 4. Time Coordinator (Business Manager/Payroll Rep)
    • 5. Time Reporter (Everyone)
    • 6. Time Reporter: Exception Reporter (Exempt)
    • 7. Time Reporter: Positive Reporter (Non-Exempt)
    • 8. Time Reporter: Web Clock (Bookstore and Parking & Transportation)
  • ? UAccess Analytics

Online Quick Videos:  http://mosaic.arizona.edu/Mosaic_Training

Time Reporting Workshops Time reporting sessions are scheduled for the last week of September, which is the first week employees will be required to complete the new PeopleSoft time sheets. Additionally, online tutorials and downloadable printed job aids will also be available. Registration is available at http://uits.arizona.edu/workshops.

The training team hopes to pair these sessions with a drop-in lab where employees can get assistance completing their time sheets. More information will be available soon on the Mosaic and Training web sites.

Position Cross-Reference Training

Online and classroom training sessions will be provided for the ‘one-stop-shopping’ Position Cross-Reference component which provides college/department representatives with a tool for reviewing time-critical information essential for managing pay-related activities. Additionally, training aids and instructions will be available for the revised hiring, PAF/PCF and terminations forms.

Training for Central Administrative Department Staff (FSO, HR, Systems Control)

Mosaic HR project staff have begun training central administrative department staff members who will need to perform transactions in the new system. This training will continue through September.

Central administrative office personnel are also encouraged to attend both departmental and business intelligence training in order to broaden their experience with the new systems.

Mosaic Community - Professional Network

In addition to the formal training options, the Mosaic Community is an online professional network available for UA employees affected by the Mosaic Project. It provides a means for individuals to connect, stay informed, and share ideas and experiences. Members are able to access previews of training, join groups, ask questions, share information and concerns, network with colleagues and more.

 


Quick VIDEOs


Episode Six: Filling out Wilma's Timesheet (an Exception Time Reporter)

Episode Five: Approving Time (part one)

Episode Four: Setting User Preferences

Episode Three: Filling out Wilbur's Timesheet

Episode Two: Intro to Wilbur's Timesheet (a Positive Time Reporter)

Sneek Peek at UAccess Employee (take two)

Online Tutorials

Financials Online Tutorial

Analytics Online Tutorials

 

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